Faculty and Staff, make sure you are ready for any changes due to Coronavirus (COVID-19)

Helpful Tips for Remote Teaching

As recently shared, West Virginia University will temporarily suspend in-person classes the week following spring break and then offer online class instruction or other alternative learning options beginning March 30, as it continues to monitor the threat of coronavirus COVID-19.

To prepare for this transition, we've compiled a list of helpful tips for preparing your course for remote teaching and using tools available within SOLE and at Health Sciences. 

We'll be updating this page periodically with more helpful tips, so please feel free to review this page frequently.

Remember! If a synchronous remote lecture or lecture video cannot be made, lecture materials such as PowerPoint presentations, Word and PDF documents, links, and other course materials can always be posted to Content within the course for students to review. 

Lecture Recording with Panopto

Panopto is the widely used HSC integrated, tool for lecture capture, which is available through SOLE. Use Panopto to record asynchronous lectures that can be posted to Content within your course and later viewed by students. 

Please review the Quick Start Guide before beginning your first recording. You may also review additional information on our Panopto help documentation pages.

Request Panopto Access

Virtual Lecture Sessions with Collaborate Ultra

Blackboard Collaborate Ultra is a real-time video conferencing tool available in SOLE that can be used for virtual classrooms, office hours and meetings to provide more possibilities for effective learning experiences and interactions. Use Collaborate to conduct synchronous lectures with students and record sessions for later review if necessary.

Visit SOLE Support and learn more about Collaborate Ultra or submit a ticket

Zoom and Webcasting

Through HSC's MDTV services, Zoom can be used for live, recordable, remote sessions or webinars. MDTV can also provide webcasting for viewing anywhere. Learn more about zoom, webcasting and HSC's MDTV services or submit a ticket.

HSC ITS Zoom Tutorial

Request a Zoom Account

View Zoom Tutorials

Utilizing Discussions for Online Engagement

SOLE Discussion allows asynchronous communication between students and instructors and can be a useful way to incorporate student interaction and participation within an online course environment. Discussions can be graded via the Detailed Grader as well in order to contribute to students' overall grade.

Please visit SOLE Documentation to learn more about SOLE Discussions.

Additionally, you can download our Discussions Policy and Syllabus Examples document and/or our Course Netiquette Example for use within your course. Feel free to make any necessary edits to the policies to fit your individual course needs. 

Recording and Submitting Student Presentations

If your course requires student presentations, students can record a narrated PowerPoint, save it as an MP4, and then upload it to YouTube for easy sharing within the course. 

If student presentations need to be shared with both the instructor and other students for review, then we recommend utilizing Discussions to share presentations. Students can share the YouTube link to their presentation or embed their video into their discussion reply for others to review and comment with feedback. 

If student presentations need to be shared with only the instructor for review, then we recommend utilizing Assignments to share presentations. Students can share the YouTube link to their presentation or embed their video into their Assignment submission for the instructor. 

Both options can be graded via the Detailed Grader as necessary.

Virtual Office Hours

Clear communication with students will be an integral part of the this period of remote course delivery. Therefore, it will be important to clearly establish both virtual office hours and a policy on when and in what fashion responses will occur (e.g., within 24 hours). Chat sessions and web conferencing via Collaborate Ultra are available to facilitate live discussion or virtual office hours, while asynchronous tools such as SOLE's Mailing List and Discussion tool can also be used to disseminate information and allow students to post questions.

SOLE Chat allows for one-on-one, multiple users, or small group chats and could be a useful tool for real-time virtual office hours. Additionally, a Discussion board could be created so that students can post questions with the expectation that the instructor will respond within a set time period. Both of these tools allow for students to interact with each other as well so that they all receive timely information.

You may also choose to utilize the Mailing List tool to quickly send emails to students within the course as needed as well. 

Exam Security for Remote Exams

SOLE Exams can be utilized to deliver remote exams to students online. Before delivering an exam, be sure to review any existing school / program related exam procedure policies. You may also consider an email to students regarding policy and procedure prior to each exam.

Suggested Exam Settings for Security include:

  • Question Order should be randomized.
  • Delivery Method should be set to one question at a time.
  • Defined time per question or time limit on exam.
  • Add an exam password (but keep it simple).
  • Set defined release and end dates/times.
  • Avoid lengthy exam window times; students should only be allowed to start the exam within a brief window.
  • Consider adding a question pool in which to randomly select a certain number of questions for each student to discourage collusive cheating.
  • Consider what results students can see immediately following exam submission.

A combination of these items will aid in exam security.

Students should also be made aware that exam logs exist and can be used to review and verify their activity within SOLE during the exam. Logs will show when the exam was launched, when each question was answered, and if the student accessed any pages or links outside of the exam while in progress. Additionally, they can only be logged into one iteration of SOLE at a time, so logging in on another device during an exam will kick them out of the exam and will be noted on the logs.

You may want to define a policy or process for reporting any technical issues. Requiring that students report any or all technical issues during an exam will help you to easily align any possible issues with their exam log in order to more accurately evaluate the situation.

Additionally, there are Exam Troubleshooting techniques that a student can complete on their own to try and quickly resolve any technical issues that occur during an exam. However, students should contact SOLE support immediately if they are experiencing technical issues during an exam that they cannot diagnose or correct on their own. If a student loses time due to a technical issue, the exam has since been closed, or their time has run out, then they'll need to contact their instructor directly to request more time. SOLE Support cannot update or edit exam settings for students. We can however, assist instructors in reviewing student exam logs as needed.