Faculty and Staff, make sure you are ready for any changes due to Coronavirus (COVID-19)

Panopto with Zoom (Synchronous)

Recording Synchronous Zoom Sessions with Panopto (Classroom or Remote)

The majority of upper-division courses will be delivered through online or hybrid instruction when classes begin. The University's goal is to preserve the on-campus experience for freshmen, graduate and professional students as much as possible. Some hands-on courses, such as labs, clinicals and studio classes, may still be offered face-to-face, as determined by the academic programs.You can synchronously conduct the sessions by utilizing a combination of Panopto and Zoom based on your needs.

Pre-session Decisions/Suggestions

  • Practice utilizing the combination of technologies where you will deliver and record the majority of your sessions. You may schedule a one-on-one training session for any additional assistance.
  • Schedule and send the Zoom meeting ID to students/attendees. Please ensure you are using an HSC Zoom account.
  • Determine if you will you be presenting from a classroom or remotely?
  • Plan to partner with another course administrator to assist in Zoom meeting moderating, if possible.
  • If you need to record in a classroom, arrive earlier than normal if room availability allows.
    • Utilize lectern cleaning supplies for sanitizing monitors, mouse, keyboard and surface area of lectern.
    • Wear a mask and utilize Plexiglas shield where available when any face to face students attend a lecture.

Conducting the Session

Step 1 - Panopto

  • Log into SOLE and launch Panopto from your course. This is the easiest way to ensure your recording goes to the correct course and content area.
  • Always check all options available:
    • Primary Sources
      • You should not select video in Panopto for this combined technology process.
      • Select Audio (if not already populated by a default)
      • Capture Computer Audio (if you plan to play any video)
    • Secondary Sources
      • Capture Main Screen(s)
      • Capture PowerPoint
  • Test your audio. It should default to the classroom's default audio or your remote desktop's microphone.
  • Choose the folder and session you wish to join, or simply start the recording.
  • Click the Red Record button to begin the recording. Anything on your screens will now be recorded

Please note: This may cause some additional setup being recorded. You can edit your processed video utilizing Panopto's editing features if you choose. You can also open Panopto once you have Zoom up. These steps do not have to follow the exact order but can be left to preference.

Step 2 - Zoom and PowerPoint

  • Launch your Zoom meeting. It may be easier to have the Zoom information posted in your SOLE course for easy instructor and student access.
  • The camera option should be set to "HD Pro Webcam C920", the default room camera or select your remote desktop's camera.
  • The audio should be set to "Mircrophone USB CODEC", the default room camera or select your remote desktop's microphone.
  • Turn off your Zoom recording if set to auto-record.
  • Share your screen from Zoom. We recommend selecting the screen and not the application itself.
  • Launch your PowerPoint and begin your presentation.
  • Panopto is running in the background and recording your screen, including your shared screen/presentation/Zoom session.

Step 3 - Ending the Session

  • End your screen share and return to your Zoom gallery view. Again, Panopto will still be recording anything on your screen.
  • Review any questions in chat, through the room audio system, your remote desktop's audio or any face-to-face attendees as time allows.
    • Encourage the use of the raise hand feature if using audio for Q&A
  • End your Zoom meeting.
  • Close your PowerPoint Presentation.
  • Stop the Panopto recording.
  • Your session will now auto-upload to the Panopto Library within your course. It will also link within Content if you've Joined a Session.

Synchronous Session Tips

  • Have clear guidelines for how you plan to utilize synchronous sessions in your course. This can be outlining session tools being utilized, question formats, expected etiquette and behavior, such as using the raise hand feature.
  • Have students muted while presenting.
  • If you are able, partner with a moderator (another course administrator) who can monitor and track questions in Zoom chat, the raise hand feature and to more easily answer questions over the room audio system during the lecture and after.
  • Find appropriate breaks or designate the end of the lecture to answer chat, audio and onsite questions prior to ending the recording.
  • Consider repeating any onsite questions (if presenting face-to-face) so that Zoom attendees know what was asked.
  • Consider layering additional options for questions such as an ungraded discussion board attached to the lecture. Be mindful of response time.
  • Review office hour appointment options with your program for frequency and procedure.

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